• Grant cycle service offering

Grant & state aid cycle

Click here to reflect about your needs and see how BDO can help you

Each year local and national administrations, international institutions and non-profit organisations allocate huge amounts to help research, education and culture, to alleviate poverty, to launch new policies and to support the economy. The Covid-19 pandemic is causing an historic disruption that will result in an unprecedented need for financial aid.

The pandemic arrives at a time when major changes are already occurring - the theme of the 2020 Davos World Economic Forum, which BDO fully embraces was Stakeholders for a Cohesive and Sustainable World.

Financial support - public or private - will need to pursue a fine balance: building a smarter and more sustainable society while alleviating the impact of the economic crisis on businesses and people. Measures will need to take into consideration sound business and economic principles which are essential, while taking into account other indicators such as the UN Sustainable Development Goals (SDGs).

Today more than ever, making the right decisions and implementing them with vision and professionalism is key. By moving the mouse on the cycle and clicking on each step number you will see how BDO can help the public sector and other donors in making those decisions.

As beneficiary the cycle will also show you how we can help you assess the extent to which your organisation can apply for various forms of grant, and how we can guide you through the application process and develop internal systems that ensure that reporting requirements are met.

Grants & state aid - what are your needs?

First point in bdo grant cycle

What needs to be done by the grant administrator
The grant administrator needs to ensure that the scheme is stress tested for the desired outcome.
The grant administrator needs to design the scheme to ensure its effectiveness in achieving the overall purpose, e.g. develop law, regulations and criteria for selection.

 

How BDO can help

  • Socioeconomic study to describe the need for grants
  • Document the expected impact and effectiveness of the scheme
  • Determine relevant criteria for grants allocation
  • Adapt legislation and regulations
  • Apply for pre-approval by regulatory authorities if needed
  • Evaluate the efficiency and effectiveness of distribution keys
  • Second opinion quality review on the overall scheme
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Second point in bdo grant cycle

What needs to be done by the grant administrator
The grant administrator needs to take forward the procedures and regulations into a management system and information strategy which attract the right applicants, ensure transparency, set the right selection criteria and ensure that the grants awarded are supporting the purpose of the scheme.

 

How BDO can help

  • Design the application procedures and detailed selection criteria for allocating the funds
  • Establish requirements for documentation and selection committee report template
  • Support the qualification process, e.g. review the documentation received
  • Support in any complaints handling
  • Support in any appeal process
  • Design procedures for carrying out controls on the allocated funds
  • Prepare supervisory methodology
  • Prepare supervisory checklists for control
  • Second opinion quality review
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Third point in bdo grant cycle

What needs to be done by the grant beneficiary
The beneficiary needs to document its needs, supported with relevant documentation, in accordance with the criteria in the application procedure.
The beneficiary needs to design and describe an effective and efficient internal control system to ensure that spending is transparently documented in accordance with the criteria and the purpose of the grants received.

 

How BDO can help

  • Support the application process
  • Design the internal control system and adapt the reporting and management accounting system to new requirements
  • Establish documentation
  • Support in any complaints handling
  • If BDO is your auditor; we may review, audit or attest the documentation
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Fourth point in bdo grant cycle

What needs to be done by the grant beneficiary
The beneficiary needs to document its spending, supported with relevant documentation, in accordance with the criteria in the application procedure.
The beneficiary may need to prove an effective and efficient internal control in accordance with the criteria and the purpose of the grants received.

 

How BDO can help

  • Review or second opinion on documentation
  • Assess or second opinion on the internal control system
  • Follow up activities on the measure / project; e.g. risk assessment, set and assess a KPI structure
  • Assess or second opinion on the spending report
  • Support in any complaints handling
  • If BDO is your auditor; we may review, audit or attest the documentation
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Fifth point in bdo grant cycle

What needs to be done by the grant administrator
The grant administrator needs to collect and ensure verification of the reports on spending in accordance with the criteria in the application procedure.
The grant administrator needs to carry out selective controls testing in line with their risk assessment for fraud or other use in conflict with the purpose of the scheme.

 

How BDO can help

  • Review or offer second opinion on the risk assessment
  • Design effective and efficient control procedures
  • Assist in supervision
  • Assess or offer second opinion on controls
  • Assess or offer second opinion on spending reports
  • Fraud investigation
  • Support in any complaints handling or trial
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Sixth point in bdo grant cycle

What needs to be done by the grant administrator
The grant administrator needs to assess whether the scheme has achieved the desired effect through the grants and assess whether it is necessary to make any adjustments.

 

How BDO can help

  • Conduct impact studies to evaluate the effectiveness and efficiency of the scheme
  • Propose adjustments to the scheme and regulations
  • Strategic advisory services and recommendations for new schemes and/or process improvements
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Seventh point in bdo grant cycle

BDO can help as strategic, accounting, risk and tax advisor on either the grant administrator or the beneficiary side.

BDO can help as an independent advisor or in actively supporting the process.

BDO can conduct reviews, audits or other attestation work on either administrator or beneficiary side.

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